Requirements & FAQs for Webcast Host Sites
How much does it cost?
Webcast hosting sites must have a minimum of 5 participants, including the webcast host. You must pay the minimum amount of $200/per day, $400/both days to register and secure your site.
Each additional webcast attendee is $40/day, $80/both days.
If you have additional expenses related to hosting the conference, you are welcome to charge the participants a separate fee to cover your costs.
Why are sites required to have a minimum of 5 attendees?
Building a professional network is an important component to any conference or event designed to enhance professional development. One of the requirements for hosting the AAC By the Bay Conference is that webcast hosting sites have at least 5 attendees, including the webcast host. This will help build inter-professional teams, foster collaboration with colleagues, and provide an opportunity to build a local support network. Webcast sites can view the stream live or archived.
If you are within a 50 mile radius of Cisco in San Jose, you are not eligible for offsite webcast hosting. Please join us onsite for the conference.
What are the technical requirements for the webcast?
Computer – for the video stream
- connects to the projection system
- connects to external audio/speakers
- latest version of Chrome and/or Mozilla Firefox
- internet connection (broadband) – An Ethernet connection is strongly recommended to ensure the greatest bandwidth for the video broadcast
What if we are in a different time zone?
You can attend live as well as watch the daily archived videos. Your webcast login will be active based on the dates that you indicate when initially registering your hosting site. If you do not watch the live version of the webcast, then you will not be able to participate in the live online discussions and question/answer. You can email us any questions you have afterwards; we can ask the presenters to respond either the next day or via email.
Do we have to participate in the entire conference?
You may attend the entire conference or select presentations. The cost remains the same. We strongly encourage hosting sites to build their own conference using The Bridge School presentations as a major component, but offering presentations, exhibits, poster sessions, or other options for participants. In essence, you will be hosting a conference or professional meeting in all aspects, except that at least some of the content will be provided by The Bridge School.
Do I have to register my site attendees?
No. All webcast attendees will register with The Bridge School. Once you have paid the initial fee to secure your site, you will receive the URL to forward to your attendees to register and pay.
Do you offer Continuing Education Units (CEUs) and/or ASHA Maintenance Hours?
Everyone attending the conference onsite and offsite will receive a Certificate of Attendance from The Bridge School, provided there is proof of attendance.
It is the responsibility of the webcast host to provide the attendance record of all webcast attendees who are eligible to receive the Certificate of Attendance.
The Bridge School is licensed to offer California CEUs.
This conference may be used to meet ASHA Certification Maintenance. Please view ASHA’s website for complete details on Maintaining Your Certification and the ASHA FAQs. The Bridge School does not report these hours to ASHA.
If you are licensed to give Continuing Education Units in your state, you will need to generate the documents required for your participants to receive credit for attendance, as the California CEUs may not be recognized.
Why does the webcast host have to provide attendance records/sign-in & sign-out sheets?
If you would like to receive a Certificate of Attendance and CEUs, then you must sign-in and out of each day of the conference.
Who is responsible for ensuring that the conference is accessible?
The language used during the conference is spoken English. We will have live captioning in English available. If your audience needs a translator/interpreter, it will be your responsibility to provide one. In the past, when a translator or interpreter was needed, the host charged the participants extra to cover those costs.
Will we get the presenter handouts in advance?
All paid hosting sites and attendees will receive access to the handouts online about a week before the conference.
How soon with the archive recordings be available to view online?
May 1, 2023. If you are a webcast host, your login will allow for you to view all the archives.